Maintain confidential information and ensure it is protected and utilized only through proper authorization. Create and oversee correspondence to hiring managers and new hires regarding system status, training, licensing, and company policies. Planned domestic and international travel details and itineraries and completed expense reports. Manage a considerable amount of confidential and sensitive information. Review Service Requests tickets during daily meetings held at NASA Headquarters, and assign SR's to the appropriate Project Mangers. Handled highly sensitive information while maintaining confidentiality. Created and formatted reports, inter-office memorandums and correspondence, and PowerPoint presentations. Prepared and processed requisitions and purchase orders. Expedited purchase orders and tracked departmental expenses. Process domestic and international expense reports on a regular basis. Prepared expense reports, purchase requisition and travel authorization forms. Act as liaison between group members, Management Team and Legal Department to ensure proprietary processes and company policies are observed. Experience in medical terminology/scheduling/admissions/insurance verification and customer service. Demonstrated capacity to provide comprehensive support including scheduling meetings, coordinating travel and effectively managing all essential tasks. Coordinated domestic/international travel arrangements and created itineraries. Prioritized and exercised discretion in accessing and handling sensitive information. Provided administrative support to National Call Centers SVP, AVP, and VP, Directors, Managers and Supervisors. Created and maintained filing system for all cell sites and related requisitions/purchase orders, green sheets, etc for work performed. Provided administrative and clerical support for department manager and 50 IT professionals. Provided comprehensive administrative support to Area Director and other executive level staff members. Maintain and update organizational charts for Integrative Biology, included photo. Coordinate and facilitate semi-monthly Manager's Meetings, clinical retreats, strategic planning meetings, and other department meetings as necessary. Assembled preparation materials for department meetings. Administrative Assistant Salary Expectations. Assisted in the development of communications and training materials for internal and external customers. Supported Senior Vice President/Marketing Manager, four Business Development Officers, and one Marketing Development Officer. Processed/maintained extremely sensitive and confidential information. Prepared correspondence documents; maintained business sensitive information and confidentiality. Tracked capital and operational project related expenditures to ensure budget requirements were met; alerted management if thresholds were exceeded. Coordinated computer and WebEx presentations. Reviewed profiles and received telephone calls from perspective applicants. By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts. Keep department updated on meeting deadlines regarding company policies. Prepared meeting logistics, coordinated cost efficient travel arrangements and created accurate invoices and expense reports. Trained temps in office procedures and equipment such as phones, computers, calculators, copiers, printers, faxes. Transcribe dictation, generate correspondence, interoffice memorandum, and create high-level PowerPoint presentations. Organized and scheduled department meetings via Microsoft Outlook. Performed a wide range of administrative functions requiring decision making and problem solving with minimal direction. Learned industry office procedures with minimal guidance. Provided issue resolution requiring in-depth knowledge of company policies and procedures. Provide direct administrative support to Senior Director of Wafer Fab Manufacturing including travel planning, expense reports and calendar management. Communicated promotional details with advertising, customer service, vendors, warehouse, operations and order processors. Coordinated Executive Steering Committee Meetings including internal and external personnel needs and requirements. Prepared domestic travel arrangements including: air, hotel, and ground transportation, and maintained subsequent expense reporting using QuickBooks. Coordinated extensive international travel arrangements. Our algorithm helps isolate phrases and patterns to identify the most frequently recurring and reused keywords from each data source, while correcting for uncommon and outlier results. Provided administrative assistance to the general manager, senior engineers and technical staff. Provided an exceptional customer experience with a wider base of internal and external customers. Provide administrative assistance to all departments and assist with the day-to-day operation of Community Care Behavioral Health Organization. Coordinated execution and attended to legalization of legal documents. Maintained and updated all district reports on team SharePoint sites to ensure accuracy in dissemination of information. Created PowerPoint presentations on an as needed basis for internal meetings and client meetings. Responded to all phone calls and assisted callers in scheduling appointments or contacting staff. If you are making an administrative assistant resume, you can apply the above skills and qualities in completing the core competence section. Provided general administrative assistance to the Vice President of Human Resources and the compensation department. Schedule owner-client meetings, manage hospitality and logistical arrangements. Screen, respond, or route incoming telephone calls taking messages and returning calls as appropriate; welcomes and greets guests. Prepared department monthly budget and reconciliation reports using Excel and PowerPoint for the corporate accounting office. Supported the business development department which included several sales managers with their sales meetings and travel requirements. Maintained calendars, arranged meetings, travel, conference calls and WebEx Meetings. Maintained organizational charts and managed complex calendar scheduling, travel approvals, and arrangements. Include the Skills section after experience. Top Senior Administrative Assistant Skills. Coordinate with other Time Keepers and the Civilian Payroll Department to process transfers and original Pay System setups for new hires. Performed multiple administrative functions including typing of correspondence, calendar management, meeting planning, travel arrangements, and expense reimbursements. Scanned documentation and performed data entry into Excel spreadsheets. Provided administrative/clerical support, and statistical analysis of complaints. Prepared and executed quarterly Board Presentations for management using Microsoft PowerPoint and Excel. Prepare correspondence utilizing a variety of word processing systems. Provide executive support to the Director of Library Services and administrative assistance to Library Department. Assist SEVP/Chief Credit Officer and SVP Credit Administrators with daily operation (A to Z). These experienced administrative employees may also be tasked with scheduling meetings and other events. Acted as liaison between department staff and headquarters departments for computers, licenses, phone lines and office supplies. Senior Administrative Assistant duties and responsibilities. Provided clerical support to the Manufacturing Manager and Manufacturing Supervisors and Group Leaders. Prepared financial statements and setup appropriate inventory procedures. Under the general direction the Senior Administrative Assistant (SAA) provides a broad range of administrative, technical and managerial assistance in accomplishing the duties and . Coordinated staff meeting agendas, catering and assist developing PowerPoint presentations for meetings. Manage calendars for multiple managers/directors scheduling meetings and travel. Provided direct administrative support and excellent customer service to staff and other visitors entering facility. Provided executive level administrative support to Director of Training and Proposals and their direct reports. Managed calendars, which included organizing complex special events requiring solid understanding of business operations and practices. Maintained calendar, scheduled appointments, coordinated meetings, and conferences; prepared presentation materials for executive and other department personnel. Performed routine tasks such as bi-weekly staff meetings communications/dial-ins/room set up/ distributing agenda and materials; reported monthly calendar meetings/ distribution. Reviewed time sensitive information, responding to deadlines and distributing information to management teams. Prepared, reviewed, and updated correspondence including letters, memorandums, reports, presentations and frequently updated organizational charts. Organized Regional Sales Meeting for entire Magnetic Tape Division including travel within budget, itinerary and agenda. Provided administrative and secretarial support services for a Human Resource Division Manager and Human Resource Representatives. Provided support to 2 Litigation attorneys and 2 Bankruptcy/Workout Attorneys by performing investigative functions and drafting legal documents. Generate organizational charts, legal agreement files/tracking, presentations, memos and general correspondence. Work focused on high-level computer skills, interface with corporate management and development of office procedures. Provided high-level administrative support to Chief Architect, SVP Marketing, SVP Operations, SVP HR and CTO. Perform administrative tasks, which require independent judgment and knowledge of administrative processes. Managed daily company operational activities, provided and scheduled training of company procedures and processes for new and existing employees. Executed all general administrative documentation, data entry, accounting entry and project manager proposals. Provided superior executive support to senior personnel by reading, analyzing and consolidating information and data entry of police reports. Luckily, that’s not hard to figure out. Served as the division's Open Records liaison, utilizing applicable regulations when processing confidential information. Trained and supervised five other administrative staff members. 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